General Crisis Response Plan

 

For Emergency Response Dial: 911

Each individual School Crisis Response Plan will have school-specific phone numbers and names in this section.


An “Alert Campus” is initiated whenever officials become aware of suspicious persons or circumstances that need to be vetted or investigated and potentially pose a safety concern for a site. “Alert Campus” is a heightened level of vigilance for staff and law enforcement officials prompting an exchange of intelligence about a perceived threat and determining the most appropriate level of response warranted. “See it - Report It!”

  1. An Alert Campus may be initiated via the intercom system. Listen closely to the instructions provided via the intercom system.
  2. Administration and/or law enforcement may disseminate photos, video, information, or make specific requests for information pertaining to a potential threat to a site (e.g., wanted/missing persons bulletins, “be on the lookout for...”).
  3. All teachers, and staff members at a site may be directed to check their emails, phones, computers or a District approved digital crisis management application for important information.
  4. ALL TEACHERS, STAFF, AND STUDENTS SHOULD REPORT ANY SUSPICIOUS PERSONS OR ACTIVITY ON CAMPUS TO THEIR ADMINISTRATOR AND/OR LAW ENFORCEMENT. “SEE IT – REPORT IT!”
  5. An additional law enforcement presence may be dispatched to the site as a precautionary layer of security and deterrence that is commensurate with the “threat.”
  6. Normal Instructional activities should continue unless otherwise directed by an administrator or law enforcement.
  7. Normal outdoor activities should continue unless otherwise directed by an administrator or law enforcement
  8. Movement by students or staff should continue as normal unless otherwise directed by an administrator or law enforcement.
  9. Teachers should be in the hallways during periods of passing (between classes).
  10. Alert Campus will be lifted via the intercom system, and additional information may be circulated via a digital crisis management application, two-way radio, or email.

“Alert Campus,” is used to inform admin., staff, and students of potential threats or hazards at a site, and to raise the level of personal awareness at a site for suspicious circumstances or persons. “See it - Report It!” - AND Possibly Prevent it!

Controlled Dismissal will be used to release students after a crisis or when there is a safety concern that requires a greater degree of control.

  1. Do not dismiss your students until an all-call announcement from the front office instructs you how to release them.
  2. Instructions during a controlled dismissal will be accomplished via the intercom system.
  3. The school will be dismissed by organizational section or area. i.e., building, pod, or group.
  4. Other staff members exiting (predefined group i.e. odd room numbers) will follow the students to the final destination (i.e. bus loop, awaiting vehicle). Repeat as necessary for all areas and exit points requiring supervision.
  5. Explain to the students that once dismissed, they will go directly to their bus, awaiting vehicle, or to the location of their extra-curricular activity (if authorized) without delay.
  6. Congregating by students in any area of the campus will not be permitted.
  7. All staff members will be responsible for student supervision. When the order to dismiss has been given staff members will immediately report to their assigned supervision location. Teachers who have assigned after school duties should immediately report to their duty assignments.
  8. Supervision will remain in place until an all-call announcement is made via the intercom system advising the controlled dismissal is complete and normal operations may resume.

UNCONSCIOUSNESS or INJURY/ILLNESS - LIFE THREATENING EMERGENCY:

1. Call 9-1-1. Stay with the victim.
2. Provide the following information:
a. Location of the victim, including address;
b. Nature of the injury/illness;
c. Name and age of the victim, if known.
3. Radio, phone or send someone to notify the Front Office of the emergency.
4. Clear students away from the site of the medical emergency.
5. Observe "universal precautions" to prevent contact with body fluids and exposure to blood borne pathogens.
6. Provide first aid to the victim if trained or as directed by a 9-1-1 operator

INJURY/ILLNESS - NON LIFE THREATENING:

1. Notify Administration.
2. Provide the name and nature of injury/illness.
3. Remain with the person until help arrives.
4. If directed to send the injured/ill person to the clinic, assign at least one other person to accompany them.
5. Observe "universal precautions" to prevent contact with body fluids and exposure to blood borne pathogens.

IF YOU SEE OR SMELL SMOKE OR FIRE, ACTIVATE THE FIRE ALARM SYSTEM
In the event of a fire, the alarm will ring in a sustained loud sound. Please follow the procedures below:
1. Immediately evacuate the room. Book bags and personal belongings should be left in the room.
2. Follow the evacuation paths according to posted evacuation maps.
3. Bring your class roster and exit the room scanning the room to make sure no students are left behind.
4. Leave doors UNLOCKED, lights turned OFF, and CLOSE the door behind you.
5. Evacuees should walk quickly, but not run.
6. If you encounter heavy smoke or fire, attempt to use your secondary evacuation route and call 9-1-1
to report your location, the location of the fire, and your situation.
7. If necessary, direct evacuees to crawl on their hands and knees. If visibility is low, form a human chain and have everyone maintain physical contact with the person in front of them. Evacuees should crawl using an exterior wall to guide them to the nearest exit.
8. Once you are safely in an assigned evacuation area, take roll of your students for accountability.
9. Stay in the evacuation area until the “ALL CLEAR” command is given.

If the fire is directly outside your room and is preventing evacuation:

1. Do not open the door.
2. Notify the administration by phone and seek out an alternative route if available.
3. If none is available, place a wet towel or garment under the door.
4. If the room has a window opposite the fire, stand near that window for ventilation.
5. Open or break the window if it becomes necessary.
6. Be prepared to take instructions from the fire department upon their arrival.

A POTENTIALLY DANGEROUS SITUATION ON OR NEAR THE CAMPUS
1. If you discover a potentially dangerous situation, notify the front office immediately (__________#).
2. Identify the specific location and your observations.
3. Stay on line until they tell you to hang up. 911 will be notified by Administration.

A HAZARD OUTSIDE THE SITE HAS BEEN IDENTIFIED

1. Controlled campus procedures will be implemented. Important instructions will be given via an all call announcement.
2. If a chemical is involved, place a damp cloth around doors and windows if possible.
3. If you are in a portable classroom, turn off the air conditioner and fresh air intake.
4. If vapors start to bother anyone, advise them to place a wet cloth over their nose and mouth and notify
the office.
5. Keep Command Post informed of all medical issues. (See page ZERO (0) for contact info.)
6. Do not reenter an evacuated or unsafe area until the “all clear” is given.

A HAZARD INSIDE THE SITE HAS BEEN DISCOVERED

1. Immediately evacuate the area to the extent needed based upon the size of the incident.
2. Notify administration as quickly as possible once all persons at risk are safely outside.
3. In the event of a chemical spill, avoid direct or indirect contact with the material. Do not try to clean it up.
4. If a lockdown is necessary, additional directions will be given via intercom.
5. Keep Command Center, clinic, and school nurse informed of all medical issues.
6. Do not reenter the evacuated or unsafe areas until the all clear is given.

The National Weather Service indicating that weather conditions are favorable for tornado activity has issued a tornado watch.

1. Close outside doors, windows, and shutters, but keep doors unlocked.
2. Move away from windows.
3. Take roll of persons in the room and suspend unnecessary movement. Note additional persons not normally assigned and those who may be absent or missing.
4. Everyone should remain indoors and students should remain inside classrooms.
5. Outdoor activities will be canceled until further notice, and outdoor classes and other activities will be immediately brought indoors.
6. Review the proper protective position (crouch to your knees and cover your head with your hands and arms).
7. Continue normal activities, but be prepared to react quickly.
8. If you are in a portable structure, evacuate and proceed to a permanent facility (see below).
9. If you see a funnel cloud, immediately contact the front office at _____________# or by two-way radio and activate your campus’ tornado warning system. IMPORTANT: identify yourself, your building number, and your observation.
10. Be alert for further weather changes and information from administration.

A tornado warning has been issued by the National Weather Service indicating that a tornado has been spotted either visually or by radar. A tornado warning signal will sound indicating a tornado has been detected. The signal sounds like [describe sound] (___________________). Please follow the procedures below when you hear this sound.
1. Remain calm. Go to your designated safe area: ______________________________________________.
2. Close outside doors and windows and keep doors unlocked.
3. Outdoor activities will be cancelled until further notice.
4. Everyone outside should report to the nearest permanent building immediately and if possible report their location to the front office. If shelter is unavailable or there is no time to get indoors, lie in a ditch, or low lying area or crouch near a strong building.
5. If you are in a portable, quickly evacuate the classroom and proceed to a permanent building. (See Below)
6. Take roll of persons in the room and suspend unnecessary movement. Note additional persons not normally assigned and those who may be absent or missing.
7. MOVE QUICKLY to an interior hallway wall and take a protective position.
· Crouch to your knees against the base of an interior wall.
· Cover your head with your hands and arms.
8. If a jacket or sweater is available, use it for added protection.
9. Everyone should remain calm and quiet.
10. Remain in the protective position until notified by administration the warning has been lifted.
11. If you see a funnel cloud, immediately contact the front office _________# or by two-way radio and activate your campus’ tornado warning system. IMPORTANT: identify yourself, your building number, and your observation.
12. If a tornado strikes the school, help the injured or trapped and administer first aid only if necessary and within the limits of your knowledge and ability. You should not move the seriously injured unless they are in imminent danger of further injury.
13. Stay out of damaged buildings and return to your classroom or office only when authorities say it is safe to do so.
14. Be alert for further weather changes and information from administration.


* If you receive a BOMB THREAT CALL, DO NOT hang up the phone, even if caller disconnects.
• Record details regarding the call using the bomb threat checklist located under your phone.
• Leave the phone off the hook and report the event to administration using a DIFFERENT PHONE.
In the event of a bomb threat evacuation, the administration will advise staff via the intercom system. Please follow the procedures below:
1. Remain calm.
2. Quickly take a roll of all persons.
3. All items should be left in the room with bags opened and on top of desks.
4. Conduct a visual scan of your area looking for any suspicious items. Look behind cabinets, in garbage cans, and under desks. If you observe anything suspicious, evacuate the room immediately and report your observations to the office (_________#) from a safe distance away from the threat. NEVER TOUCH OR MOVE A SUSPICIOUS OBJECT. IMPORTANT: Identify yourself, your building location, and the nature of the suspicious object.
5. As you leave your room, if nothing suspicious was noted, visibly display the RED “SAFE ROOM” sign. DO NOT LOCK THE DOOR.
6. If a building evacuation is initiated, staff and students should leave the environment in the exact status that it was in upon receipt of the threat (e.g., do not adjust lighting, computers, or other items). Staff should take your personal effects with you (e.g. purse, briefcase) provided they have been under your supervision and have been kept secure the entire time prior to the receipt of the threat.
7. Proceed to the evacuation area as listed on the fire evacuation map or other designated area. • NOTE: Evacuation paths and area changes may be announced via the intercom.
8. Follow your evacuation route making sure to walk quickly without running.
9. Everyone should be at least 300 feet away from the suspected device and be unable to see it due to a solid structure or building.
10. Take roll again once you reach your evacuation area and await further instructions.
11. If a threat is identified further instructions will be provided. Once the “ALL CLEAR” is sounded, normal operation may resume. Information and further instructions will be provided as soon as possible. Be prepared for the evacuation to last an extended period. Further information will be provided as soon as possible. Maintain student accountability. Students may not leave campus and should NOT USE CELL PHONES (Wireless signals may hinder emergency communications and may trigger certain devices). Do not allow students to leave your area of control unless instructed to do so.

If a Bomb Threat is received by HANDWRITTEN NOTE:
1. Notify SRO, if applicable or dial 911.
2. Notify administration
3. Notify the district office
4. Do not touch or handle the note in any way, it may contain evidence.
If a Bomb Threat is received by EMAIL OR TEXT:
1. Notify SRO, if applicable or dial 911.
2. Notify administration
3. Notify the district office
4. Do not delete the email or text message
If a Bomb Threat is received via SOCIAL MEDIA:
1. Notify SRO, if applicable or dial 911.
2. Notify administration
3. Notify the district office
4. Do not delete the communication thread
5. Capture a screen shot of the threat, text, or image if possible in order to preserve evidence.

A CONTROLLED CAMPUS will be used to secure the site against a POTENTIAL threat or when there is a safety concern against the site that requires a greater degree of control, but does NOT create an IMMINENT DANGER that requires implementation of the ACTIVE THREAT PLAN. [Chart #10]

1. A Controlled Campus will be initiated via the intercom system; listen closely to instructions.
2. LOCK ALL DOORS. If you are responsible for securing an exterior door, make sure to lock it in order to lockdown the building. Direct anyone in the hallways to step inside the room.
3. OUTDOOR ACTIVITIES will be discontinued until Controlled Campus is lifted. Persons outdoors should report to the nearest building or portable and wait for further instructions.
4. ALL FACULTY, STAFF, & STUDENTS ARE TO REMAIN INSIDE THE ROOM/SPACE until the Controlled Campus is lifted OR otherwise modified by law enforcement or a school administrator.
5. Cover ALL doors and windows to conceal your room from the outside (i.e. black paper, blinds, etc.).
6. Take roll of persons in the room at the time and note additional persons not normally assigned, absent, or missing.
7. Students should not use cell phones during a controlled campus unless necessary to call for help.
8. Classroom instructional activities should then continue unless otherwise informed.

School administration, in consultation with law enforcement, will provide further direction for below:

1. Limited movement by students or staff (individually or in group units) MAY be authorized by law enforcement or a school administrator when deemed safe to do so (e.g., passing, lunch periods).
2. Pay attention for instructions on how to accomplish these movements provided via the intercom system, the two-way radio, or a group messaging application.
3. Information about the nature of the threat will be communicated by administration or law enforcement officials.
4. Controlled Campus will be lifted via the intercom system.

DUAL ENROLLMENT, VIRTUAL SCHOOL, OJT, & TEACHER ASSISTING STUDENT POLICY

Students who are enrolled in classes at PHSC, Florida Virtual School, OJT or Teacher Assisting, or other off campus activity CANNOT leave a campus during a Controlled Campus unless authorized and escorted by a member of the administrative team or law enforcement.

During a Controlled Campus, instructions and pertinent information will be provided using the intercom system, two-way radio, or group messaging application by administration or law enforcement officials.


The ATP is only activated when there is an incident occurring on campus that by its deliberate nature creates an IMMEDIATE THREAT or presents an IMMINENT DANGER of BODILY HARM, SERIOUS INJURY, or DEATH to the campus community (e.g., active shooter, other dangerous acts of violence).

1. The ATP may be initiated by ANYONE recognizing that there is a VIOLENT INTRUDER on campus.
2. An ATP will be initiated via the intercom system. Updates and additional ALERTS about the threat may follow via the intercom, two-way radio, or other approved digital devices.
3. DO NOT WAIT for an announcement to initiate ATP safety protocols if you see/hear violence occurring.
4. Determine the best immediate course of action for getting students and staff out of harm’s way based on what you KNOW about the nature, location, type, and one’s proximity to the violence occurring.

****ALERT OTHERS **** EVACUATE **** LOCKDOWN & BARRICADE ****COUNTER****

5. If you are witnessing violence, or there are injured persons, report the information, to 9-1-1 when safe to do so.
6. When safe to do so, call and report the information and your location to the school’s designated emergency line used following a lockdown (the command center) (______________#) (______________#) – refer to Chart #0.
7. Do not open the door, once it is locked down and barricaded.
8. Do not respond to a fire alarm unless you see/smell smoke or see flames. Wait for face-to-face instructions from an authority before evacuating unless you see fire or have smoke to the point that it requires evacuation.
9. Take roll of persons in your room; note additional persons not normally assigned and those who may be absent or missing after room is secure and it is safe to do so.

ACTIVE THREAT PLAN CHOICES BASED ON NATURE, LOCATION, AND YOUR PROXIMITY TO THE THREAT

EVACUATION - Relocating from a place of immediate danger to a safer place.
1) Evacuate the building only if the location of the violent intruder is known and there is an exit that is easily accessible, or if surprised by a violent intruder and you must flee imminent danger to a safer location.
2) Evacuate from interior common areas and open spaces to a location that can be secured.
3) YOU SHOULD NOT LEAVE A RELATIVELY SAFE SPACE FOR THE UNKNOWN.
4) If outside, consider options for evacuating to a safer, more remote area outside, a rally point, or off campus, if safest.
5) If evacuation is necessary, move quickly and consider ANY available route: doors, windows, fire doors, maintenance areas.

BARRICADING – Reinforcing and denying access to your room.
1. Lock the doors.
2. Cover all windows.
3. Turn off the lights.

4. Use ANY available OBJECTS to build a barricade as quickly as possible at the door (e.g., book cases, desks, chairs, other solid items). Do not use people as objects of the barricade.
5. Spread everyone out around the room, trying to keep out of the line of sight of windows and doors.
6. People should arm themselves with anything that can be used to defend themselves as a last resort.
7. Look for alternative exit points and talk about what you will do to defend yourself if the intruder gains entry.

COUNTER - A last resort option of self-defense when there are no other options available.
1. Throwing objects, shouting, striking or any other actions that put the intruder on the defensive, distract or disrupt him.
2. Do not handle weapon if one should be discarded or dropped by the intruder.

The ATP will be lifted by face-to-face contact by law enforcement and administration. The emergency numbers during a lock down for this campus are (__________________#) (or__________________# if no answer). This line is for EMERGENCY CALLS ONLY to relay critical information or medical needs.

Threats and rumors of fights or other types of violence should be evaluated with the best information available using the guidelines below and those outlined in Guide-1 of this response plan (ALERT CAMPUS).
Evaluate the threat and follow the most appropriate course of action.
LOW LEVEL THREAT
1. Threat is indirect or vague (to include e-mail, text messages, and instant messages pertaining to an incident that may occur on the site).
2. Information is inconsistent, lacks details, or implausible. Information lacks realism.
3. The content of information shared suggests that the likelihood a confrontation will occur is not imminent.
RECOMMENDATION: Refer to Section-1of this plan (Alert Campus) A. Notify the SRO if applicable
B. Notify an administrator
C. Parent notification by the teacher.
D. Referral to Student Services/guidance counselor.)
MODERATE LEVEL THREAT
1. Threat provides some direct information and is more concrete.
2. Wording in the explanation suggests that the act will be carried out although signs show that there are not complete details.
3. Signs show that some preparations are being made to fight.
4. A statement is made that conveys the threat is not empty (“I’ll get him/her.” Or “They better watch out!”).
RECOMMENDATION:
A. Isolate the student(s)identified as primary instigators of threat if known
B. Do not allow the student to leave classroom or immediate area if this can be done safely C. Notify the SRO if applicable
D. Refer to Section-1 of this Plan (Alert Campus)
E. Notify an administrator
F. Make a disciplinary referral
G. Notify parent
H. Referral to school counselor
HIGH LEVEL THREAT
1. Threat of violence is direct, specific, and plausible.
2. Wording suggests concrete steps are in place to fight and/or that a violent act is imminent.
3. Gives details of where and when the act will be carried out.
4. Mentions that the other party is under surveillance.
5. A statement is made that conveys the threat is not empty (“I’ll get him/her.” Or “They better watch out!”).
RECOMMENDATION
A. Immediately notify the SRO if there is one on campus
B. Make an immediate notification to administration Refer to Section-1 of this Plan (Alert Campus)
C. Evaluate the need to move to a Controlled Campus and if necessary refer to Section-9 (grey) of this plan D. Make a disciplinary referral
E. Notify parent
F. Referral to school counselor

The Missing and Endangered Students procedures are to be followed if a student goes missing and by the nature of their age, capability, or emotional state would lead a reasonable person to believe the student is subject to harm. IF A CHILD GOES MISSING FROM YOUR CUSTODY OR CARE, STEPS 1-4 NEED TO BE COMPLETED SIMULTANEOUSLY.
1. Immediately notify the front office staff or administrator about the missing student.
2. Provide all relevant information to the front office staff or administrator including the student’s name, gender, general description including clothing, last known location, and potential destinations, if known.
3. Administration will immediately call 9-1-1 and notify the campus SRO (if assigned) upon notification of a missing student. Time delays have a significant impact on the successful resolution of a missing child.
4. Confirm the attendance of the remaining members of the class to confirm no other missing students and remain at the reporting location.
WHEN A CAMPUS WIDE MISSING STUDENT ALERT IS MADE:
1. An all call announcement will be made notifying the campus a student is missing and will include all of the relevant information about the student.
2. Any information relevant to the missing student should be immediately provided to the front office, command center, etc.
3. Verify the attendance in your area of control and identify any missing or extra students.
4. Scan any unsupervised interior areas (pod interiors, hallways, etc.) for the missing student.
5. Clear any visual obstructions from the windows or doors and scan any adjacent exterior areas for the missing student.
6. Maintain clear and unobstructed views of the exterior and maintain surveillance of all areas.
7. If assigned a special duty for missing and endangered student procedures conduct those duties after completing the previous steps in your immediate areas.
8. Restrict student movement as much as reasonably possible. 9. Further information will be provided via the intercom system.