Collection Development Policy

I.  Overview


Pasco County School District’s Vision:

Our vision is to create a community which works together so all Pasco County students will reach their highest potential.


Pasco County School Board’s District Media Mission:

The Media Technology Program facilitates the teaching and learning process by providing equitable access to resources and services that satisfy both individual and instructional needs of students and educators.  The program fosters students’ growth in abilities to access, evaluate and communicate information that will help them to function effectively as individuals and as informed world citizens, The program establishes cooperative partnerships with teachers and other educators to enhance the curriculum development and implementation by providing resources and technical support.


J.W. Mitchell High School Mission:

J.W. Mitchell High School is empowered by community, driven by integrity, and dedicated to excellence.


J.W. Mitchell Media Center Mission:

The mission of the JWMHS Media Center is to promote literacy by supporting the curriculum and ensuring that students and teachers effectively use and evaluate information.


J.W. Mitchell Media Center Vision:

To provide a nurturing, student-centered environment which helps develop successful learners. To bestow users with the resources and information literacy skills that allows them to access, process, and apply information to problems and decisions in our rapidly changing world.



JWMHS has a population of 2000+ students and 200+ faculty, staff, and administration.



•    To provide materials which support the curriculum of the school by soliciting input from classroom educators and community.

•    To enrich and support the curriculum by taking into consideration the varied interests, abilities, ethnicity, maturity, and learning styles of the student population using the materials.

•    To simulate growth in factual knowledge, literary appreciation, and ethical standards.

•    To provide materials expressing differing views of controversial issues.

•    To provide high and low level materials to accommodate our population.

•    To provide access to materials through Inter-Library loan, online resources, and the Internet.

•    To provide instruction in the operation of materials and equipment.

•    To provide a facility that functions as the information center of the school, as a focus for integrated, interdisciplinary, and school wide learning activities.


II. Selection


Selection Criteria:

Learning resources shall support and be consistent with the general educational goals of the state, district, and the mission of JWMHS. Learning resources shall be chosen to enrich and support the curriculum and the personal needs of the users.  Learning resources shall meet high standards of quality in:


•    Timeliness or permanence

•    Educational significance

•    Authoritativeness, current, and valid

•    Artistic quality

•    Physical format

•    Presentation

•    Readability

•    Variety of formats

•    Content


Selection of materials follows the accepted accreditation standards and includes the number of books per student ratio. Requests from faculty, students, and parents may be used to purchase materials. Any items costing over district limits must have three competitive price quotes submitted with the purchase order.


Teacher, parent and student recommendations should be made throughout each school year.  Requests can be in writing or by contacting the Media Specialists via email.


Professional Review Sources:

•    School Library Journal

•    Follett Titlewave

•    The Book Report

•    Library Talk

•    Booklist

•    Junior Library Guild

•    Classroom Connect


Collection Age Assessment:

A collection age assessment will be conducted on a regular basis.  Results of the collection age assessment should provide data to the media specialist of gaps or needs within the collection.  Purchases should be made to address these needs.


Selection of Electronic Resources:

The criteria for selection of electronic resources are essentially the same for print materials. Electronic resources such as computer software and online services provide additional access to information.


The DSBPC provides various types of online resources, which includes site licenses for use at home and school.  These include: Grolier Multimedia, Thomson Gale, EBSCO Hostb, and SIRS Discoverer.  Students should begin their research by using these databases first before going on the Internet.  Passwords for home use can be obtained by asking the Media Specialists.


Electronic Resources should:

•    Provide learner control of pace, difficulty, and subject

•    Be accurate and reliable

•    Have organization, searching capabilities, and navigation tools that optimize information retrieval

•    Provide readable text, attractive graphics and appealing layout

•    Comprehensive documentation

•    User-friendly


Selection of Non-Print Resources

The criteria for selection of non-print materials are essentially the same for print materials.  The quality of auditory and visual presentation should be considered as well as accuracy of information and the appropriateness of format.


Non-print materials should:

•    Promote instructional goals and support the curriculum

•    Provide a variety of media formats to meet the needs of the curriculum

•    Present content in appropriate format and acceptable technical quality

III.  Donations

Donated gifts of materials or money are accepted.  Only items appropriate to the collection will be kept for use in the media center.  Gift materials are judged by the selection criteria and are accepted or rejected according to these standards.  If a monetary gift is given to purchase books, a bookplate may be placed in the front of the book for dedication purposes. All gifts become the property of the Pasco County Schools.  Donated materials will be weeded according to media center policy.


The Media and Technology Specialist will also evaluate equipment before acceptance.  Typically, only equipment in new condition will be accepted.  Upon acceptance of the donation, JWMHS reserves the right to weed or discard the equipment.


All donors will receive an acknowledgment letter for their donation on school letterhead.


IV. Collection Maintenance and Evaluation



The collection is maintained and assessed on an ongoing basis by the media specialist as well as during an annual inventory.  Materials for withdrawal can be considered based on the following criteria:


•    Sunlink Weed of the Month

•    Unattractive in appearance

•    In poor condition, ragged, torn pages

•    Seldom circulated

•    Outdated or inaccurate

•    Duplicated title is no longer in demand

•    Subject matter is not served by students

•    Revised additions are available



Inventory is performed once a year.  The media center will be closed during this time.  The shelves will be read before the inventory is started.  All members of the media team including the assistants will be involved in the process.  Volunteers are welcomed.  The District Office provides the barcode scanners.  Every item that is not checked out must be scanned. A report will be printed for the school after the inventory is completed. Missing books will be removed from the circulation database.  Missing or lost books should be considered for repurchase the following year.



Students can check out three books for two weeks.  Faculty and staff can check out items for as long as they need during the school year.  However, items should be returned when not in use so others may borrow them.


Overdue items:

There is not a late fee, however the overdue item must be returned before any new items are checked out to students.  Late notices will be issued monthly.


Maintenance of books:

Damaged books that can be repaired will be tended to as needed.  Damaged books that are unable to be repaired should be considered for repurchase.  The student media assistants will do dusting of shelves periodically.  During orientation students will be advised of the consequences of mishandling books from the media center.  There is also a security system in place to prevent theft of books from the media center.


Materials that are damaged by patrons will be evaluated according to the weeding guidelines and then a decision will be made whether to repair or weed the item from the collection.  Items deemed repairable will be repaired on site.  Patrons will be billed the replacement cost of a severely damaged item.  Patrons who fail to pay the costs will not be permitted to check out additional materials.


Teachers and staff will be given a printout at the end of the year listing the items they have checked out. If the items are not located and returned, these items may be charged to the Learning Community or department’s budget, at the discretion of the principal.


Equipment Maintenance:

Any equipment in need of repair is reported to the District Media/Technology center via online repair requests.  The nature of the problem as well as the location of the item should be listed in the email.  The media/tech staff will respond to the needs of the faculty for equipment maintenance.  First the problem will be investigated to see if the media/tech staff can repair it.  If it is unable to be fixed the service request will be sent to the district.  The media staff will replace overhead projector lamp bulbs.  Teachers and staff will be asked to properly clean equipment at the end of each year to ensure it will be ready for the next year.  Any major problems should be reported to the media/tech team so they can be resolved in a timely manner. Equipment that is returned from district that cannot be repaired will be discarded to resource recovery.


Professional Collection:

A Professional Development Collection will be maintained for staff members.  Teachers may request resources to be added to this collection.  Items are purchased based on the results of needs assessment surveys and collaboration with instructional staff members. Materials in the professional collection will reflect the teaching trends and best practices, which are current with educational philosophies and teaching techniques.  Also housed in the professional collection are the professional journals and periodicals.


Interlibrary Loan (ILL):

To provide our patrons with the widest access to materials, we actively support the use of interlibrary loans.  Loans may be made within Pasco county or the entire state of Florida via Sunlink. Students or staff members may request ILLs.  Materials repeatedly borrowed from other schools should be considered for purchase.


V.  Reconsideration of Instructional Materials (Censorship)


JWMHS subscribes in principle to the statements of policy in library philosophy as expressed in the American Library Association’s Library Bill of Rights, a copy of which are appended to and made a part of this policy, along with an interpretation as revised by the ALA.


The District School Board has written policy pertaining to Reconsideration of Library Material.  The various forms are located on the district’s website.  Despite the care taken to select appropriate and valuable materials and the qualifications of the persons involved in the selection, occasional objections to a selection are made.  When such objections occur, principles of freedom of information and the professional responsibility of the staff are defended rather than specific materials.


Persons requesting permission to examine materials may examine such materials in the library media center in a way that normal operations of the school are uninterrupted.


If a complaint is made, the procedures are as follows:

1.  School personnel are courteous to complaint, make no commitment, advise the complainant to arrange a conference with the principal, and notify the principal and District Media of the complaint.

2.  It is the complaint’s responsibility to arrange a conference with the principal.

3.  At this conference, the principal invites the complainant to file his/her objections in writing on the form Request for Reconsideration of School Library Materials (MIS#617).

4.  A complainant who does not complete and return the form receives no further consideration.

5.  Upon receipt of the completed form, the principal requests review of the challenged material by a school committee within fifteen working days, and notifies the Media Supervisor and Superintendent that such review is underway.

6.  The committee takes the following steps after receiving the challenged materials:

A.  Reads the entire book, or views or listens to the material in its entirety.

B.  Checks general acceptance of material by reading reviews and consulting recommended lists.

C.  Determines the extent to which the material supports the curriculum.

D. Completes the appropriate “Checklist for Advisory Committee’s Reconsideration of Material,” judging the material for its strength and value as a whole, and not in part

7.  Upon receipt of the checklist, the principal makes the decision as to the action to be taken and notifies the complainant, the Media Supervisor, and the Superintendent.

8.  If there is a need for further review, the principal refers to the complainant to the Superintendent or the Superintendent’s designated representative, and forwards all pertinent documentation to the Superintendent’s office.

9.  The Superintendent or the Superintendent’s designated representative may then convene a District Media Review Committee, which is representative of the total school district.

10.         The District Media Review Committee follows the same procedures as outlined for the School Media Technology Committee and reports its recommendation to the Superintendent.

11.         The Superintendent presents the report of the District Review Committee to the School Board and makes recommendations for action.

12.         The school board determines the final decision.


Library Bill of Rights


The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services.


I. Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves.  Materials should not be excluded because of the origin, background, or views of those contributing to their creation.

II.         Libraries should provide materials and information presenting all points of view on current and historical issues.  Materials should not be proscribed or removed because of partisan or doctrinal disapproval.

III.        Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment.

IV.        Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas.

V.        A person’s right to use a library should not be denied or abridged because of origin, age, background, or views.

VI.        Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.


Adopted June 18, 1948

Amended February 2, 1961, and January 23, 1980

Inclusion of “age” reaffirmed January 23, 1996

By the ALA Council


Challenged Materials:

An Interpretation of the Library Bill of Rights

The American Library Association declares as a matter of firm principle that it is the responsibility of every library to have a clearly defined materials selection policy in written form that reflects the Library Bill of Rights, and that is approved by the appropriate governing authority.

Challenged materials that meet the criteria for selection in the materials selection policy of the library should not be removed under any legal or extra-legal pressure. The Library Bill of Rights states in Article I that “Materials should not be excluded because of the origin, background, or views of those contributing to their creation,” and in Article II, that “Materials should not be proscribed or removed because of partisan or doctrinal disapproval.” Freedom of expression is protected by the Constitution of the United States, but constitutionally protected expression is often separated from unprotected expression only by a dim and uncertain line. The Constitution requires a procedure designed to focus searchingly on challenged expression before it can be suppressed. An adversary hearing is a part of this procedure.

Therefore, any attempt, be it legal or extra-legal, to regulate or suppress materials in libraries must be closely scrutinized to the end that protected expression is not abridged.

Adopted June 25, 1971, by the ALA Council; amended July 1, 1981; January 10, 1990.

[ISBN 8389-6083-9]


Source: American Library Association