Student Records

School & Interagency Requests

Schools receiving and enrolling students from Crews Lake Middle School and agencies with an active interagency agreement with the District School Board of Pasco County may send requests and releases of records to Sharon Kolodziej, Registrar, at: sbauersf@pasco.k12.fl.us or fax to: (727) 246-1691. Our school also sends and receives records electronically between other Florida public schools via FASTER.

Location of Records & How to Request Copies

File Cabinet IconStudent records are retained by the Pasco County school the student last attended only until five years after a student graduates or was intended to graduate from high school. If you believe records are still in the custody of Crews Lake Middle and would like to request copies, your request must be made in writing and include the following:

  • Student’s full legal name (And if different, the legal name while enrolled in Crews Lake Middle School),
  • Student’s Pasco County school identification number,
  • Student’s date of birth and place of birth,
  • Last 4 digits of the student’s social security number,
  • Full legal name of the person making the request,
  • Statement of the relationship between the student and the person making the request,
  • The reason for the request,
  • The address to which records should be sent,
  • The signature of the person making the request.

If a request is made in person, the person making the request will be required to present a valid government issued identification and fulfillment of the request can take up to 2 business days.

Requests for records of students who have reached or exceeded five years from the date of graduation or intended graduation should review the “Transcripts Request” page of the District’s Office for Technology and Information Services.

FERPA & Your Student’s Records

The District School Board of Pasco County and Crews Lake Middle School abide by the Family Educational Rights and Privacy Act of 1974, commonly referred to as FERPA (Code of Federal Regulations-2003-Title34-Vol1-Part99). Please review this simplified brochure explaining FERPA and your rights as a parent, student, and receiving school: FERPA Public Notice Brochure. The following is an important excerpt from the brochure:

“The primary rights of parents and eligible students under FERPA include the right to: inspect and review education records, seek and amend education records, and have some control over the disclosure of information from education records.

An educational agency/institution may disclose personally identifiable information from a student’s education record without prior written consent of the student’s parent or eligible student if the disclosure is:

a) “directory information,” which is information contained in the student’s education record that would not generally be considered harmful or an invasion of privacy if disclosed. Directory information includes: student’s name, address, telephone number (if listed), date and place of birth, dates of attendance at an educational institution, name of most recent, previous educational institution attended, major field of study, grade level, diploma, degrees, awards and honors received, participation in officially recognized activities and sports, weight and height of members of athletic teams, and photograph(s). Parents who object to the release of directory information on their child(ren) must notify the school principal, in writing, within fifteen days of receiving this notification. This should be done on an annual basis.

b) to “school officials”, including teachers, who have a legitimate educational interest as determined by school board policy.

 c) to officials of other schools or post-secondary institutions in which the student seeks to or has enrolled.”

FERPA Public Notice-August 2008, Student Records. Land O’ Lakes, FL: District School Board of Pasco County, 2008. PDF Document.